Pros and Cons of Microsoft Office 365

Pros and Cons of Microsoft Office 365

With a senior SharePoint developer

Microsoft Office365’s has been on a steep climb in the last few years and they don’t seem to be slowing down. For it’s first fiscal quarter of 2020, they claimed to have passed the 200M user mark. It’s safe to say their system must be doing something right.

There are many major advantages to using this system, although it may not be the right system for everyone. As development and consulting specialists, we will always be professional and honest with all of the services that we offer. This is why we have decided to list the upsides and downsides of Office 365 and how it may or may not benefit you and your business.

First, we will start with the advantageous points.

Microsoft Office Applications: Outlook, Word, Yammer, Excel and more

The Pros

Accessible Anywhere

One useful benefit of Office 365 is that you are able to work anywhere; in your office, at home, from  your laptop or your phone if you like. As long as you have steady access to the internet you’ll be able to access your digital Microsoft office, as that’s the nature of a cloud based system.

Collaboration Features

One of the key features in OneDrive for Business, which is one of the most popular applications in Office. You can save yourself the trouble of passing around a document for others’ to work on – instead, multiple users can work real time on a single shared file.

Working with this collaboration feature also means that you don’t have to wait from documents to be sent to you, rather you will have the document readily available for access on the cloud. This speaks for a system that contains all information and documents in the same place.


Instead of purchasing a full sum for the installation and use of Office 365, you can pay in monthly installments which gives you the option to use the product whenever it is needed. This means that you can cancel at any time or just turn off the payments to save money when you are not using it. There is no contract and so, if you don’t need the software anymore, then you can simply cancel it and subsequently stop further payments.


There are many security features that Microsoft actually put in place to ensure that Office 365 is as secure as possible. These features include, though aren’t limited to; encrypted email, data loss prevention, mobile device management and advanced threat analytics.

Always Updated

When subscribing to Office 365, you will always have access to the latest versions of the programs. Without any additional charges, Microsoft will update all of the programs, and you won’t even need to uninstall the program to get the in-date versions. Microsoft are constantly looking for new ways to improve their programs.

The Cons


Naturally, a cloud-based system needs constant access to the internet for you to use it. If you are in an area where there is no access to internet, then unfortunately you will not be able to access the updated work that is in the cloud. Fortunately, there are many different options when it comes to sourcing internet and so this won’t be a problem for everyone. If your office has very poor internet connectivity, then it may not be program that you should consider using.


This could be a pro and con and is all down to personal preference. Some of you may feel that you would prefer to pay in a full sum rather than paying smaller amounts monthly. Though there are options for yearly subscriptions which could give you the same satisfaction.


Not all of your applications will be compliant, with the Office 365 programs. This should be something to consider for your business before using Office 365 throughout your office environment.

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