Pros and Cons of Microsoft Office 365

Many businesses have been turning to Office 365 to move and store all their documents in. There are many major advantages to using this system, although it may not be the right system for everyone. As development & consulting specialists, we will always be professional and honest with all of the services that we offer. This is why we have decided to list the pros and cons with Office 365 and how it may or may not benefit you and your business.

First, we will start with the advantageous points.

The Pros

Accessible Anywhere

One of the most beneficial factors when it comes to Office 365 is that you are able to work from anywhere, whether it be in the office, working from home or when travelling. As long as you have a source of internet then you can work from different locations, which is good for those who are constantly on the go when working. Due to the nature of the system being cl9oud based, it means that you can access anything from your email to shared and personal files as well as the programs that Microsoft offer. It is also an application of which you can use across a multitude of devices and so even when you have not got access to your desktop or laptop, it means that you can retrieve everything from your mobile device.

Collaboration Features

This is a great feature which makes it easy for work colleagues to share and access work between one another. It also means that multiple people can edit and upload work to the cloud so that colleagues can work together, without necessarily being within close proximity of each other. Instead of all having separate documents and then collating the work afterword, you can just work at the same time or contribute to the document whenever you are able to.
Working with this collaboration feature means that you don’t have to wait from documents to be sent to you, rather you will just have the document to view and edit there and them. It is an immediate result and a system that means that all the documents are in one place.


Instead of purchasing a full sum for the installation and use of Office 365, you can pay in monthly installments which gives you as a business the option to use the product whenever it if needed. This means that you can cancel at any time or just turn off the payments to save money when you are not using it. There is no contract and so, if you don’t need the software anymore then you can simply cancel and subsequently stop further payments.


Although many people believe that using cloud-based products is unsafe, there are actually around the same amount of risks that you would get if using an on-premise based system. Office 365 in itself isn’t what is unsafe, it is the security measures that you put in place that will affect the strength of your security. There are many security features that Microsoft actually put in place to ensure that Office 365 is as secure as possible. These features include, though aren’t limited to; encrypted email, data loss prevention, mobile device management and advanced threat analytics.

Always Updated

When subscribing to Office 365, you will always have access to the latest versions of the programs. Without any additional charges, Microsoft will update all of the programs, and you won’t even need to uninstall the program to get the in-date versions. Microsoft are constantly looking for new ways to improve their programs.
Now that you have seen some of the major pros, we will also show you some of the cons that won’t apply to everyone but may not suit the kind of business that you run.

The Cons


If you are in an area where there is no access to internet, then unfortunately you will not be able to access the updated work that are in the cloud. Fortunately, there are many different options when it comes to sourcing internet and so this won’t be a problem for everyone. If your office has very poor internet connectivity, then it may not be program that you should consider using.


This could be a pro and con and is all down to personal preference. Some of you may feel that you would prefer to pay in a full sum rather than paying smaller amounts monthly. Though there are options for yearly subscriptions which could give you the same satisfaction.


Not all of your applications will be compliant, with the Office 365 programs. This should be something to consider for your business before using Office 365 throughout your office environment.

Sign-up for exclusive content. Be the first to hear about game-changing news.