SharePoint designer solutions have been available in the market for many years. However, it’s only recently that companies have really started to appreciate the full extent of their capabilities, particularly when set up by professionals that fully understand the benefits of such systems. Whether you’re a large or small business, the reliability and security of SharePoint means that you can integrate a wide range of functions into one place, and allow everyone who needs it access to those functions. There’s many types of software on the market which offer document management functions but few, if any, provide the complete integrated system that’s available with a professionally set up SharePoint.
To succeed in an increasingly competitive world, businesses need to find ways to streamline their operations and keep everyone motivated and focused on the same goals. One of the many benefits of SharePoint is that, when set up professionally and used fully, it can achieve just that. A SharePoint designer can create a system with the software that is specific to your business’ needs. Regardless of the size, scope or sector of your business SharePoint can save you time and money. At its most basic SharePoint is a document management system, allowing your documents to be stored in one, password protected space. This space can be accessed by those that need to, and the documents can be read, edited and updated as required. The risk of lost copies, miscommunication and unnecessary workloads is reduced. However, the uses of SharePoint do not stop there and an experienced SharePoint developer can create an intranet system that allows you to place all your data, organisational elements and the like, in one place that is protected, yet easily accessed by those with permission. Using such an integrated system designed specifically for you by SharePoint developers, also cuts down on the need for excessive paper consumption, the need to print out emails, reminders and notices, and reduces the risk of lost memos and missed meetings.
All the benefits of SharePoint are reliant on the system being set up properly, so that it is comparable with, and reflects the needs of your company. To achieve this, it is always advisable to hire a SharePoint developer with experience in supporting businesses in your sector. To create a custom SharePoint solution your potential collaborating partner should begin by asking you about your business and what you hope to gain from using the software. They should also want to know about aspects of your business, such as the type of web connection you have and the security you use. Other questions may include those related to the number of people that need access, the experience of your staff, and whether they need to access the information remotely offsite. They should also enquire about your budget, both in the long and the short term, after all a SharePoint designer is not going to work for free and the more complex the workload, the great the cost is likely to be. It is important that you take some time to find out about the experience of the company you are looking to partner with, and the experience of their previous clients, before you sign any form of agreement with them.
Of course, you want your SharePoint specialist to support you with the creation of the system but this is just the very beginning of the job. After all, once it is up and running you need to know how to use, maintain, and where necessary deal with any updates on the system. If you have chosen the right SharePoint consultant, who asked the right questions when you first contacted them, then they would have already taken these needs into account. Given this, when you are choosing your consultant you should also consider whether they have provided you with a short, medium and long-term plan for both the system and your staff. Did they make recommendations for training and staff development? Did they provide details of onsite and remote support and customer services? Without elements like this you could find yourself unable to make the most of system updates, upgrades to security, or changes to the architecture of the software system. Even the best set up could also come under attack from those looking to break through your security, so you also want to ensure that should this occur you have a SharePoint expert who can check and secure everything for you.
If you’ve done your research on the system and its capabilities but are still struggling to see how it could benefit you, let alone why you need a SharePoint consultant, then it is time to go back to the beginning. Start by assessing your business as it stands. How long does it take to get documents from one point to another? How often do they go missing, or are the same revisions completed by two different people? How often do staff not receive memos, or are late to meetings because the information was not passed on correctly. Gather this information and then talk to your staff about how best to solve the problems. Terms such as streamlining, best access, better communication and less paper work are bound to come up during those discussions. Next take both sets of information and compare them to the benefits of the SharePoint system, and the benefits of using SharePoint consulting firms. By doing this it becomes clear that the best way to solve the concerns of staff is to put in place a simple sharing system, and the best way to keep it simple and focused on your needs is to use a company like Dolphin Networks UK Ltd.
Here at Dolphin Networks UK Ltd, we have a team of dedicated IT professionals who are Microsoft qualified and offer the very best in SharePoint designer services. We provide a complete overview from the original concept through to training and implementation, making sure that every last detail receives attention. If you’re interested in finding out more about our SharePoint services and how they could benefit your business, take a look at our website at https://www.consultdolphin.com. For a friendly and informal chat give us a call on +44 (0) 203 695 2848 or email us at [email protected]