Technical Translation; SharePoint, this is included in the Microsoft O365

Technical Translation; SharePoint, this is included in the Microsoft O365

We at Dolphin Networks understand that growing a business is extremely time consuming and the pressure of multiple tasks needing to be actioned is great. In order to support your business growth, you may have invested in a Microsoft Office 365 Business licence for you and your team.

However, being busy with business, you may have not had the time to explore the extensive range of Microsoft O365 tools and applications; these tools can support your business to be more efficient, through enabling Team collaboration whilst simultaneously saving your business time and money. Another challenge you may face if you are not confident in your technical ability and may be feeling  intimidated when trying understand all the jargon used to describe the range Microsoft O365 tools and applications.

This article provides an introductory overview of SharePoint? – this is included in the Microsoft O365

-SharePoint was launched in 2001 and, is primarily sold as a document management and storage system, but the product is highly configurable and usage within different industry sectors varies substantially;

-SharePoint is a software platform, not a product, in the same way MS Office is a platform.  Office products are Excel, PowerPoint, etc

SharePoint combines a large set of functionalities together in a single platform; these can be used in different ways to support your business growth.

What can SharePoint do for my business?

SharePoint is most often used for the storing of version-controlled documents, such as Word documents and Excel worksheets. In many businesses, people within the business use email for passing documents back and forth between other Team members, resulting in loss of time, duplication of documents, and the prevention of effective collaboration between Team members.

It helps you build websites – you can build an internal branded company website (also known as an intranet) for your Team so they can access documents, updates, events.

It helps you work with other people in projects and documents. Team members can edit each other’s contributions or chat in an online discussion board.

It gives you a place to put and organize your company content. Sadly, the shared drives of many business’ servers resemble those near comical closets you see in movies; the ones with random clutter that spill out and bury anyone unlucky enough to open the door! It’s all too easy to misplace or rename files when there are no controls over how important documents are shared; before long, you end up with a confusing, and ultimately useless, drive full of duplicated, outdated, and redundant documents. However, Microsoft SharePoint gives you the tools to create special site collections for projects, or departments, allowing team members to easily add, edit, and manage group files. Use of these intranet portals can be limited through permissions, so only relevant groups or departments have access to pertinent files.

It lets you search for content and people; this is really helpful as it saves you time and enables you to connect with the correct person in the business.

It helps bring your information together & analyse it. SharePoint allows you to create dynamic dashboards and to embed reports that are easily shared with internal and external team members.

It helps automate business process.  SharePoint has the ability to collaborate with Microsoft Power Automate (formally Known as Microsoft Flow) to create intelligent workflows to perform many menial tasks without your help, allowing you to focus on the more important parts of your job. For example, you can use a workflow to overhaul your document approval process; after you create a few workflow commands, Power Automate will automatically send the file and an e-mail to approvers notifying them of their task. Once the approvers sign off on the file, Power Automate will send a notification e-mail back to you. It is a neat process and can really help save time, money and release your team to drive business growth, and the best part is Power Automate is included in Office 365 for business!

Terminology used it article that may have had you scratching your heads:

Software Platform; a computing platform or digital platform is the environment in which a piece of software is executed.

Share Drives; are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Unlike files in My Drive, files in a shared drive belong to the team instead of an individual.

Intranet; is a computer network for sharing your business information, provides Team collaboration tools, operational systems, and other computing services only within an organization, and to the exclusion of access by outsiders to the organization.

Workflow; is a process that takes you from step A to B, using triggers; an easy way to remember what a workflow is would be to look at it as an automated version of a flowchart. Think of it literally as work flowing from one stage to the next, whether that’s through a colleague, tool, or another process.

If you still have some questions or require more information on Microsoft O365 SharePoint don’t hesitate to contact us at Dolphin Networks at enquires@consultdolphin.com or call and speak directly to an adviser 020 36952848

Dolphin Networks is a Software Solutions development and consultancy business and a registered Microsoft Partner. We are highly experienced in delivering Digital Transformation, Software Solutions, design and development services on Microsoft platforms, to include SharePoint, O365, Azure, SQL and .NET. We have over 15 years’ experience in the IT sector with an established and rapidly expanding client portfolio. I would invite you to review our Solution Architect and business owners LinkedIn profile at, https://www.linkedin.com/in/dolphinnetworks

Enjoyed reading? Spread the love