The Pros and Cons of SharePoint

Pros and Cons of Microsoft SharePoint

With a senior SharePoint developer

With Businesses going paperless all around the globe, Microsoft SharePoint is starting to play big role in some of the largest businesses, as well as smaller ones. With constant updates made to the software frequently, users tend to either agree or disagree with the system, generating a lot of discussion around it’s functionality. Without further ado, let’s jump into the topic and evaluate the pros and cons.
Microsoft Office Applications: Outlook, Word, Yammer, Excel and more

The Pros

Cloud Accessibility

The Cloud functionality allows users to collaborate on the same single document in real time. This functionality completely eliminating the need to keep unique copies of the same document for each user involved in the collaboration. Items can also be uploaded to the cloud through the intranet portal and accessed by authorized users, then saved again by users when necessary.

Mobile Access Features

In the original SharePoint release in 2010, there were expected extensive mobile capabilities that fell short. These expectations were finally met in SharePoint 2016, all items and documents can now be accessed by mobile devices.

Social Networking Options are Available

The previous versions of SharePoint included no social networking options. This has now been changed and allows employees to interact with each other easily. Groups, teams and individuals can all be linked to each other through the intranet so that documentation, messages or needs can be exchanged quickly.

Microsoft Office365 Integration

Businesses today are using MS Office software products to meet their administration requirements. Unlike other platforms, the tools are created and saved through MS Office and compatible with SharePoint. This also includes app stores and the opportunity to create custom apps personalized to the user experience.

Easier to Brand

There are many different ways SharePoint can be styled and branded to your company’s needs. SharePoint arrives with Microsoft’s classic blue and white experience, but new core designs and color schemes are easy to implement in the SharePoint pages. Not only that, but developers can provide an in-depth editing of the web parts, in other words, you can rebuild the components of SharePoint with a different style.

Safe and Secure

Microsoft has enhanced the authentication and authorisation protocols on SharePoint, so user access can be completely individualised. Workers now have access to all of the areas of the system that they need and none of it that they don’t need. Even those users who are proficient in changing their access levels may struggle to get where they’re not meant to be, this all thanks to the improvements that have been made.

The Cons

Customization Warnings

SharePoint has added customization options for those that implement this system, but Microsoft in fact, discourages this. So, whilst customization can help businesses to better tailor their system experience, SharePoint may make this more complex so that you don’t.

Search Requires Internal Customization

People who use SharePoint may find themselves underwhelmed by the search experience, this is compared to how fast people can find lost files on the average PC today, search systems can be difficult at best. Internal IT professionals will need to spend a lot of time customizing the platform to make it more useful.

Separate Social Networking

When it comes to sharing through the system, users must navigate through the main system in order to read their newsfeeds or access their preferred sites. The user experience in this area can be difficult at best and non-functional at worse, this means that the gains seen in the social experience tend to require extensive training for average workers to understand how to access them. age workers to understand how to access them.

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